Midterm Project Evaluation Consultancy

Deliverables
The selected consultant(s) will be responsible for delivering the following:
1. Inception Report (within 7 days of contract signing):
• Detailed work plan, methodology, and timeline for the evaluation.
• Refined evaluation questions.
• Detailed data collection tools (KII guides, FGD guides, observation checklists).
• Proposed sampling strategy.
• Outline of the final evaluation report.
2. Draft Midterm Evaluation Report (within 21 days of inception report approval):
• Comprehensive report addressing all evaluation questions based on OECD DAC criteria.
• Clear findings, conclusions, lessons learned, and actionable recommendations.
• Adherence to the agreed-upon report structure.
3. Presentation of Preliminary Findings (during draft report phase):
• Presentation to VSF Germany, Enjojo Foundation, and EU Delegation for feedback.
4. Final Midterm Evaluation Report (within 7 days of receiving feedback on draft):
• Incorporation of all relevant feedback from stakeholders.
• High quality, professionally written report (PDF and editable Word format).
• Annexes including ToR, list of documents reviewed, and list of individuals/groups interviewed, data collection tools.

15. Expected Products
15.1. Inception report:
The inception report shall provide a detailed description of the methodology to answer the evaluation questions as well as the proposed source of information and data collection procedure. The inception report shall outline the contents of all the deliverables. The consultant shall write the inception report in English, limit it to 15 pages, and obtain approval by VSFG.
15.2. Draft evaluation report:
The consultancy team will develop a draft evaluation report for review by the FOPNAG program personnel and partners. Stakeholders in Juba shall validate the final report through a workshop, if feasible. The draft report will adopt the format of the final report as presented below under the final report. Generally, the report will include the executive summary, intervention description, evaluation purpose, evaluation methodology, findings and conclusions (answers to the evaluation questions), recommendations and annexes (list of people interviewed, key documents consulted, data collection instruments, ToR, etc.).
15.3. Final evaluation report:
The evaluation team shall endeavor to develop the final report and present the output in an electronic format to VSF-G for final approval and adoption. The consultant shall write the final report in English and limit it to 40 pages, excluding annexes. They can download a sample structure for the evaluation report here.
The consultant will submit the final report along with the following deliverables:
• A 2-page evaluation fact sheet and soft copy of dataset. This is to include relevant findings from the
evaluation, key points and recommendations.
• An Indicator Summary Sheet, giving status of all indicators measured in the questionnaire compared
against baseline values.
• Learning dossier – the evaluation team shall document the lessons they learn and share them with
the project team and the Programs Office in Juba to ensure they are considered in future studies.
The documentation of these lessons will be vital for reflection, growth and continued improvement.