Human Resources Coordinator (F/M)

‍HR Strategy

• Establish and update an HR strategy and ensure it is aligned with the local HR regulations and our HR protocols
• Participate in discussion on HR set-up and share recommendations
• Monitor and update the organisational chart of the mission, draft and update organisational charts and job descriptions, identify different levels of responsibility
• Participate in the definition of Human Resources needs in terms of writing project proposals and any amendments
• Update and monitor the HR budget (number of staff, total payroll, training, other benefits, travel, etc.)
• Participate and ensure the rolling out of the new classification and salary grid within the mission as well as the new salary policy for national staff
• Update the HR documents of the mission (internal regulations, conditions of employment, medical policy, policy for managing abuse and misconduct, HR management procedures, staff delocalisation / relocation policies) and check compliance with local legislation and MdM policies
• Participate and give recommendations on audits encompassing HR

National Human Resources Management

• Ensure the recruitments process in time, quality and compliance
• Update and check the monthly data salary (pay settings), in addition to the income tax and social security monthly statements
• Supervise existence, follow up and up to date staff leave plans (national and international) to ensure anticipation of gaps and coordination for the best use of mission human resources  
• Monitor and follow-up the HR issues managed by the MdM’s legal counsel
• Develop and harmonize HR tools and supervise the implementation by the field teams
• Set up staff representatives within the mission and ensure interfacing
• Supervise and/or carry out HR recruitment (job advertisement, profile, recruitment, reception/integration)
• Deploy and monitor the evaluation schedule for national staff
• Supervise administrative management of national staff: drafting contracts, monitoring, establishing and archiving staff records
• Advise line managers on resolving conflicts between members and disciplinary measures according to national procedures and MdM protocol
• Organize and follow-up the training plan
• Manage health insurance services/contracts for national staff and manage psychological support to provide to staff

Expatriates Human Resources Management

• Ensure the process for visas, work and residency permits
• Disseminate housing policy, explanation of rules and tools
• Follow up of leaves
• Archive documentation (visas, contracts…)

Team management

• Recruit the staff under your direct or technical responsibility and provide regular evaluations
• Reinforce the capacity building of the HR department staff

Technical support & capacity building

• Define and follow-up training plan for the national staff
• Explain the MdM HR procedure and tools to staffs
• Organise presentation/information sessions on code of conduct, PSEA, Child abuse and anti-fraud and corruption policies
• Train the HR national team on the general HR administration procedures in place
• Develop and conduct HR management training on specific topics (recruitment process, HR follow-up table, etc.) in order to increase the MdM team member capacities and knowledge
• Manage internal mobility for national staff alongside relevant coordinators
• Analyse staff annual appraisals and highlight the strenghts and areas of improvement, the training needed

Communication, Reporting & Capitalisation

• Provide monthly report via the SitRep
• Liaise with International NGOs HR coordinators in-country
• Ensure the Archives of folders of national staffs
• Elaborate HR Reports and contribute to all other reports by providing relevant data related to the position
• Approve monthly statements and ensure sending them monthly to HQ.