The Administrative Impact Monitoring Coordinator

Key Responsibilities

Monitoring and Impact Analysis

● Support the design, implementation, and maintenance of monitoring systems to track results and impact within the focus group.

● Work closely with project leads and team members to translate KPIs into actionable work plans with clear measurement and tracking strategies.

● Monitor programmatic Key Progress Indicators (KPIs), milestones and performance, embedding within operational teams to ensure that impact data is consistently and accurately documented and reported in a timely and consistent fashion.

● Work collaboratively with the Senior Manager for Impact and Funding Partnership to develop impact dashboards, trend analyses, and reports that synthesize data into clear, actionable insights for internal learning and external reporting.

● Consolidate quantitative and qualitative data to produce impact summaries, case studies, and learning briefs.

● Support the reconciliation of impact targets and achievements with financial metrics both for budget planning and actual realization.

● Identify and escalate delays and impact roadblocks appropriately in order to support on-time, on-target and on-budget program delivery.

● Support periodic internal and external reporting, including donor updates and organizational impact reports.

● Work with team leads to ensure impact stories and data reflect the voices and experiences of communities served.

● Advise project leads and teams on performance trends, impact insights, and project performance using data-driven insights and evidence-based recommendations.

● Stay informed about evolving monitoring and impact practices, particularly within the  environmental justice and circular economy sectors, and integrate relevant approaches into program planning and implementation

● Document and share lessons learned, good practices, and innovations that emerge from program implementation.

● Attend community and external meetings and events where necessary to collect impact data and feedback in real time. Risk Monitoring and Escalation

● Contribute to regular risk assessments and ensure key decisions are documented and followed up.

● Monitor program implementation for emerging risks and ensure early identification of operational or contextual challenges. Escalate critical risks or operational challenges to leadership efficiently. Ghana Registered CharityCG144611220 | C0057635250 | DSW/9791USA 501(C)(3) Public Charity27-1488092

● Maintain a risk log and support the mitigation of identified risks through practical recommendations and cross-team coordination.

Administrative and Team Tasks

● Support Focus Group in aligning monthly budgeting, financial expenses and team time against organizational goals, collaborating across other Focus Groups and fellow Administrative Impact Coordinators.

● Coordinate with program leads to complete bi-weekly reporting of assigned Focus Groups, collating data and qualitative programme feedback from team members.

● Ensure Focus Groups folders and file systems for operational functions, budgeting, accounting, community member and supplier engagement and impact reporting are well-maintained and key information is accessible across the Focus Group fostering a robust institutional knowledge base

● Engage in organization-wide activities, including, but not limited to, regular team-wide meetings and monthly beach clean-ups.

● Travel as necessary.