Senior Procurement Officer

Key Roles and Responsibilities:

Process Support

•Process procurement requisitions and purchase orders in Sage ERP in line with organizational policy.

•Assist in vendor selection by obtaining quotations and preparing comparative bid analysis.

•Track procurement timelines and follow up with suppliers to ensure timely delivery.

•Coordinate with logistics teams on shipment tracking and documentation.

•Maintain procurement files and records in compliance with audit and donor requirements.

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2. Vendor Engagement

•Communicate with vendors to clarify product specifications, negotiate pricing under guidance, and confirm delivery timelines.

•Support the maintenance of the approved supplier database.

•Collect vendor feedback and escalate performance issues to the line manager.

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3. Compliance and Documentation

•Ensure adherence to procurement thresholds and approval workflows.

•Sbmit documentation for procurement committee decisions when required.

•Mintain complete records to support audits, reviews, and donor reporting.

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4. ERP and Process Execution-Use Sage ERP to manage procurement transactions.

•Monitor defined procurement metrics to evaluate performance, identify bottlenecks, and report appropriately.

•Identify system challenges and report them to the Procurement Manager or Director.

•Support the generation of procurement reports and summaries

•Ensure procurement thresholds are observed, and the procurement committee decisions are well documented and filed

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5. Internal Coordination

•Serve as a point of contact for procurement

•related queries from assigned departments or country offices.

•Liaise with finance and logistics to coordinate payment and delivery.

•Participate in team meetings and share updates on procurement status.

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6.Learning and Capacity Sharing

•Participate in training sessions on procurement policies, processes and ERP usage.

•Support new team members by sharing knowledge and answering basic procedural questions.

•Support local procurement staff to strengthen their skills and ensure compliance with organizational procurement standards

•Provide suggestions for process improvements.