Project Coordinator

Your main tasks and responsibilities

General

• Support needs assessments, project reviews, and post-project impact assessments as needed and advised.
• Actively participate in preparation of proposals, CN, technical description, and budget development jointly with the project team members.
• Produce detail implementation plan for the WASH component of the project in the host community and refugees. Periodically, update and ensure that progress in accordance with the plan.
• Ensure that WASH projects are implemented in a timely and professional manner, according to goal, objectives, and indicators and in line with ZOA, Ugandan government and donor requirements.
• Ensure proper documentation of WASH activities/data and experiences by the local partner and the community structure.
• Conduct regular monitoring and technical support visits to project sites and camps.
• Actively participate in the review of WASH activity plan, Spending plan and procurement plan and ensure timely delivery.
• Coordinates project activities in line with the workplan to achieve optimal project outputs and outcomes in line with ZOA/donor procedures and targets.
• Support the Deputy program manager in conducting WASH capacity needs assessment with the local partner organization implementing the wash component of the project

Reporting

• Provide inputs to implementation plans and activity/monthly reports.
• Identify, document lessons learned and best practices.
• Prepare and submit well written success stories.
• Contribute to project reports or implementation plans as required by supervisor.
• Collect monitoring data according to ZOA’s systems and activities in the project.
• Representation and coordination with relevant partners in Kiryandongo context on issues around WASH
• Actively participate in the required and relevant technical working groups;
• Participate in relevant coordination meetings concerning the project.
• Regular coordination with local government actors and relevant district offices; OPM, UNHCR and other NGO partners.
• Contact with other project specific actors, e.g. consultants or service providers.

Human Resource Management

• Ensure the Hygiene promoters have weekly and monthly targets.
• Conduct weekly or monthly meeting to achieve targets.
• Provide technical support through coaching and mentorship of hygiene promoters for quality implementation of project activities.
• Ensure procurement request are put on system for approval and finance requested accordingly
• Initiate timely purchase requisition of project goods/services.
• Ensure expenses within outcome 3 are in line with approved budget.
• Provide appropriate codes for expenses.

Accountability

• Sensitize all stakeholders (beneficiaries, service providers, partners, government and other) on feedback and complaint mechanisms implemented by ZOA Uganda
• Upon receipt of a complaint or feedback, ensure that it is correctly documented following correct reporting procedures
• Understand ZOA’s code of conduct and safeguarding policies, ensure adherence to these policies and that project activities are implemented with a “Do No Harm” approach