Field Finance and Operations Manager

Major Responsibilities

Grants Administration

• Oversee the financial and operational aspects of grants in the WCS MaMaBay area.

• Check all specific donor restrictive requirements for each new contract

• Ensure that grants contracts are managed in compliance with donor rules and regulations and WCS policies, including financial, human resources procurement, etc., from proposal through grant closeout.

• Prepare and conduct kick-off and close-out meetings

• Prepare and review monthly grants data analysis with regular updates on expenditures, forecast and availability of funds

• Anticipate and mitigate financial ensuring operations are run in a compliant and cost-efficient manner.

• Prepare timely financial reports, invoices, milestone reports, and grant code request forms (or modification if needed)

• Assist in compiling and editing budgets and ensuring communication and coordination between all departments (finance, programs, and operations) in drafting budgets.

• Support grant audits

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Subgrants Management

• Manage the entire sub-award cycle by ensuring proper documentation is done at each stage (solicitation, pre-award, award, ...)

• Be the focal point for Partner risk assessment and coordinate with the program team on the selection and institutional capacity development plans for the partners

• Monitor the sub-grant reporting according to the contract and ensure that the reports are put in the WCS accounting system.

• Set up and manage the oversight system of the sub-grant processes (financial, assets, HR ...)

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Financial Management & Audit

• Oversee the accountancy in the area

• Supervise financial transactions and ensure transparency of cash flows

• Prepare and monitor project cash flows against plans for the area

• Act as the custodian of WCS MaMaBay cash assets.

• Coordinate internal and external audits for the area

• Train the staff members on specific donor requirements and provide communication on key procedures.

• Ensure that finance-supporting documents are in line with audit requirements.

• Visit the field offices for internal controls on a regular basis as needed, but at least annually.

• Support the implementation of the action plan to address external and internal audit recommendations.

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Logistics Management

• Oversee logistical and procurement operations to support the NGO's projects.

• Manage procurement, inventory, and stock.

• Oversee logistics for staff and goods transportation.

• Supervise contracts with suppliers and service providers.

• Implement procedures to maintain compliance with WCS’s and donor’s rules but optimize logistical

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Costs and time Efficiency.

Human Resource Management

• Oversee recruitment, onboarding, evaluation and offboarding for the staff in the area

• Liaise with the Country office to facilitate employment contracts, salaries, benefits, ...

• Ensure compliance with HR policies and local labor regulations.

• Develop strategies to improve staff motivation and retention.