Program Coordinator

‍Responsibility 1: Support to Grants Implementation and Monitoring

A.   Monitoring

1.    Oversee the implementation of grant-funded activities, monitoring progress against workplans and budget allocations for the two grants.

2.    Promote the appropriation of the pedagogical approach among local actors.

3.    Support the Kenya Red Cross in organizing the update of the life-skills manual for children with special needs, its dissemination and its appropriation by the coaches.

4.    Support stakeholders in planning activities for the two components of the program in each partner school of the program in the concerned counties from January 2026 to August 2026.

5.    Ensure that the stock of equipment (small sports equipment & specialized equipment for children with disabilities) is purchased and routed from stakeholders.

6.    Ensure the dissemination of program communication activities.

7.    Manage institutional relations with the local authorities, the AFD, NBA and French Embassy, Paralympic committee…

8.    Supporting the Kenyan Red Cross in the development and successful running of the integration of children with disabilities component of the project

B.   Financial management

1.    Maintain accurate and up-to-date records of grant-related activities and documentation, ensuring transparency and accountability throughout the process.

2.    Coordinate with the Finance & Administration teams to review partners expenses and ensure financial compliance with grant agreements.

3.    Identify and coordinate necessary contractual adjustments for the successful execution of grant contracts (amendments, budget modifications, etc.).

4.    Organize regular multilateral meetings with the project stakeholders (NBA, AFD country office and HQ, Admedia and KRC) and share meeting minutes with all stakholders

5.    To follow the administrative issues of the program: contracts and amendments of coaches, relations with schools etc ...

 C.    Events

1.    Monitor the organisation of the key events of the program (including Final Games, training of the coaches, awareness day for the Physical Education teachers of partner schools and any public event where the program could be put forward((Africa France Summit, Youth Olympic Games, Basketball Africa League etc)), in coordination with Admedia, and provide assistance in the relations with authorities (Ministry of Education, Ministry of Sport, Kenya Academy of sport, local authorities) and program partners (AFD, NBA, French Embassy in Kenya)

2.    Organise site visits

3.    Support the organization of the Final Game 2026.

4.    Ensure that the stock of equipment (small sports equipment) is purchased and routed from stakeholders.

5.    Manage institutional relations with the local authorities, the AFD, NBA and French Embassy

Responsibility 2: Reporting and Archiving

1.    Manage the archiving of grant-related documents and ensure their accessibility for internal and external stakeholders.

2.    Prepare and submit timely and accurate qualitative reports on grant activities, including narrative summaries and financial forecasting.

3.    Support the final external audit of the program in Kenya (relations with auditors, supporting documents etc..).

Responsibility 3: MEAL and Capitalization

1.    Collaborate with the MEAL Coordinator of the Kenya Red Cross (KRC) to collect, analyse, and report on monitoring data, providing feedback to grantees as needed.

2.    Accompany the external program evaluation mission (2026) of the program in Kenya, its organization as well as its deliverables, throughout the Kenyan territory.

3.    Accompany and facilitate the organization of interviews leading to the Expertise France capitalization document of the program.

4.    Organize a meeting with key program stakeholders (Ministry of Education, Ministry of Sport, Kenya Academy of Sports, NBA country office, AFD country office) to share the results of the evaluation of the program and identify opportunities to scale-up and sustain the program on the long term (ideally Q4 2026 after the program evaluation).