Finance Senior Manager

Key Responsibilities

Financial Monitoring

• Ensure that the observations and recommendations from the audit report are followed up on and implemented in accordance with the Improvement management plan.
• Conduct regular reviews of financial records to ensure accuracy and compliance with established standards. This includes supervising all accounts, records, and reporting systems, ensuring compliance with GAAP (Generally Accepted Accounting Principles) and regulatory requirements.
• Manage cash flows for funds sent by Caritas Norway. (Require monthly bank reconciliation statements)
• Analyse financial data to determine partners’ ability to achieve project objectives.
• Examine various factors to identify and assess financial risks that may impact the future of projects.
• Keep an overview of the programme and office finances providing accurate and timely updates to Management team and internal stakeholders.
• Account for expenditure made on a monthly basis according to prescribed procedures and deadlines and using the prescribed software.

Financial oversight and compliance

• Monitor financial records to ensure accuracy and compliance with Caritas Norway and donor standards.
• Verify compliance of financial statements and accounting documents with applicable standards and laws.
• Oversee cash flow management, including monthly bank reconciliations and expenditure accounting
• Conduct financial risk assessments and recommend mitigation strategies.
• Provide support to the Finance/Accounts Departments of partner organizations to enable them to:
  • produce and submit accurate financial reports on expenditure,
  • prepare and manage budgets, ensuring alignment with programme objectives and regulatory requirements.
• Supervise audit processes and ensure timely implementation of recommendations, ensuring well-documented records.

Capacity Building and Partner Support

• Work closely with local partners to address financial system weaknesses and improve accountability. This includes support to adopt optimal financial management and reporting practices, covering tasks such as account reconciliations, financial data analysis, and report preparation.
• Lead financial capacity-building initiatives, including training programs for partner staff at national and diocesan levels
• Provide hands-on support to partner organizations, ensuring timely and accurate financial reporting.
• Provide ongoing guidance to partners’ Finance/Accounts Departments to ensure accurate financial reporting and effective fund management.
• Develop and implement comprehensive tools and system to ensure financial compliance to donor standards.

Strategic Financial Management

• Analyse financial data to assess partners’ ability to achieve project objectives and identify potential risks.
• Provide strategic advice to programme managers on budget variances and financial planning, included the need for transfers of grants to partners organizations in such a way as to ensure that programmes and partner organisations have the necessary funds at their disposal to implement the programme effectively.
• Maintain an overview of programme and office finances, providing accurate and timely updates to Caritas team in Oslo.

Safeguarding

• Promote and maintain a strong safeguarding culture, ensuring programming is safe, accessible, dignified, and inclusive.
• Provide ongoing support and follow-up to partners to uphold safeguarding standards.

Safeguarding for Children and Vulnerable Adults

Cartias Norway and CAFOD recognize the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care. Caritas Norway, CAFOD and its staff undertake to create a safe environment for children, young people, and vulnerable adults, preventing any form of physical, sexual, or emotional abuse.